Cortex IOS Student Privacy Notice

This Student Privacy Notice explains:

• what information about you may be stored
• why your School uses that information
• how it is protected
• who may access it
• what your privacy rights are

Your School decides:

• what information needs to be collected
• why it is needed
• who may use it
• how long it should be kept

Depending on your School, Cortex IOS may store information such as:

• Basic Information
• your name
• your photograph
• your admission number
• your student identification number
• your date of birth
• your class
• your section
• your house
• your roll number
• your contact information where applicable

Your School may record:

• attendance
• assignments
• homework
• assessment marks
• grades
• examination results
• report cards
• learning progress
• teacher observations
• projects
• achievements
• participation in School activities

Where required, your School may also record:

• transport information
• library records
• timetable
• co-curricular activities
• authorised communications
• uploaded documents
• emergency information
• other information required for School administration

Some Schools may also collect information such as:

• nationality
• mother tongue
• religion
• caste or category
• scholarship information
• disability information where required
• socio-economic information
• other information requested by the School

Your information helps your School:

• admit students
• maintain School records
• prepare timetables
• record attendance
• conduct examinations
• prepare report cards
• manage learning activities
• communicate with parents
• manage School events
• maintain library records
• manage transport
• administer scholarships where applicable
• prepare government or education board reports where required
• operate the School efficiently

For example:

• Your Teachers
• May see information needed for teaching, attendance, assessments, assignments, and academic activities
• School Administrators
• May access information needed to manage School operations
• Your Parents or Guardians
• May access information relating to you that the School has authorised them to view
• You
• You may access information made available to your own authorised student account
• Aionpixel

Authorised Aionpixel personnel may access limited information only when necessary to:

• provide technical support
• investigate technical issues
• maintain platform security
• recover services
• assist the School
• comply with legal obligations

Your information is protected using multiple security measures including:

• encrypted communication
• secure login
• role-based access
• tenant separation between Schools
• audit logging
• protected backups
• controlled administrator access
• continuous security improvements

The mobile application:

• does not allow public registration
• does not create new student accounts
• does not enrol students
• does not delete accounts
• requires you to sign in using the account provided by your School

Examples may include:

• learning assistance
• educational summaries
• teacher observations
• academic drafting assistance
• workflow assistance
• other authorised educational features

If AI-assisted features are used:

• they are intended to help authorised users
• teachers remain responsible for reviewing important AI-generated content
• AI does not replace your teacher
• AI should not make important educational decisions without human review

Depending on your age, your School's policies, and applicable law, you or your parent or guardian may be able to:

• review your information
• request corrections
• ask questions about your privacy
• request access to eligible information
• submit privacy-related requests

When using Cortex IOS, you should:

• keep your password private
• never share your login
• respect other students
• use School communication tools responsibly
• avoid uploading inappropriate material
• report suspicious activity
• protect your device
• follow your School's acceptable use policies

If you have questions about your School information, you should first speak with:

• your parent or guardian
• your teacher
• your class teacher
• your School administrator
• another authorised School representative